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Use this when you’d rather have a clean, structured message than let calls ring out unanswered. It asks what the caller needs, confirms it understood, collects contact details in a fixed order, then ends politely.

What it does

  • Asks for the caller’s concern and confirms it back to them
  • Collects name and a callback number in a fixed order
  • Ends the call once it has what it needs — it doesn’t try to resolve the request
  • Refuses to discuss sensitive topics
If you record calls, turn on the built-in consent announcement rather than scripting a recording disclosure into the prompt.

The prompt

Set it up

1

Create the assistant

Paste the prompt above into System prompt and replace [Company name].
2

Capture the message

Add matching fields under Analysis — a request summary, name, and callback number — so every message is available as structured data after the call.
3

Route it onward (optional)

Add the Send email tool and tell the assistant to send the message to the right inbox before it ends the call.
4

Test it

Use the editor’s Test button and confirm the assistant ends the call once it has a name and a number.
See First-level support for a version of this pattern that also tries a transfer first.